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Bid Solicitation: TI-24-388

Header Information
Bid Number: TI-24-388 Description: Managed Print Services Bid Opening Date: 09/26/2024 11:00:00 AM
Purchaser: Elisa Landeros Organization: City of Long Beach
Department: TI - TECHNOLOGY AND INOVATION Location: 2301 - DIRECTOR'S OFFICE
Fiscal Year: 24 Type Code: 02 - RFP - Request for Proposal Allow Electronic Quote: Yes
Alternate Id:   Required Date: 07/16/2024 Available Date :  07/16/2024 11:00:00 AM
Info Contact: Anthony Delgado, RFPPurchasing@longbeach.gov Bid Type: OPEN Informal Bid Flag: No
Purchase Method: Contract
Begin Date: 07/01/2024 End Date: 06/30/2026
Pre Bid Conference: Optional Pre-Proposal Meeting: 10:00 AM (PST) July 30, 2024
Bulletin Desc: The City is seeking a Contractor to provide Multi-Function Devices (MFDs) and desktop printers with both purchase and leasing options including maintenance, support, and supplies.
Ship-to Address: Technology and Innovation
411 W Ocean Blvd
Long Beach, CA 90802
US
Email: lbpurchasing@longbeach.gov
Phone: (562) 570-6200 		Bill-to Address: Technology and Innovation
411 W Ocean Blvd
Long Beach, CA 90802
US
Email: lbpurchasing@longbeach.gov
Phone: (562) 570-6200 		Print Format: Bid Print
File Attachments: Appendix A
Attachment A
Attachment B
Section 4.3
RFP Document
Addendum No. 1
Addendum No. 2
Appendix C
Appendix D
Appendix C Excel
Addendum No. 3
Addendum No. 4
Addendum No. 5
Addendum No. 6
Appendix B Updated
Appendix B Update Excel
Pro Forma Agreement
Addendum No. 7
Notice of Intent (Shortlist)
Notice of Intent
Form Attachments:
Required Quote Attachments
Desired Attachment Name Description
Narrative Proposal Narrative Proposal
Cost Proposal Cost Proposal
Financial Stability Financial Statement or Annual Report, Business tax return or Statement of income and balance sheet
Mandatory Attachments Mandatory Attachments
Pre-Bid Meeting: Yes
Mandatory: No
Pre-Bid Meeting On (PST): 07/30/2024 10:00:00 AM
Pre-Bid Meeting Location: TEAMS - See RFP
Amendments:
Amendment # Amendment Date Amendment Note
1 07/09/2024 08:27:43 AM Attachment File Changes: Header 1. File 'RFP Document': File 'RFP Document' deleted . 2. File 'RFP Document': File 'RFP Document' added . 3. File 'RFP - TI-24-388-Managed Print Services.pdf': Confidential Attachment Flag changed from "No" to "Yes".
2 08/05/2024 03:26:01 PM Posting Addendum No. 1 preproposal meeting recording link Attachment File Changes: Header 1. File 'Addendum No. 1 ': File 'Addendum No. 1 ' added .
3 08/20/2024 10:51:38 AM Reupload of Addendum No. 1 with corrected link Attachment File Changes: Header 1. File 'Addendum No. 1 ': File 'Addendum No. 1 ' deleted . 2. File 'Addendum No. 1': File 'Addendum No. 1' added .
4 08/27/2024 07:15:54 AM Posting of Addendum No. 2 Q&A and additional appendices Attachment File Changes: Header 1. File 'Addendum No. 2': File 'Addendum No. 2' added . 2. File 'Appendix B': File 'Appendix B' added . 3. File 'Appendix C': File 'Appendix C' added . 4. File 'Appendix D': File 'Appendix D' added .
5 08/27/2024 02:05:22 PM Uploaded Excel versions of Appendix B and C Attachment File Changes: Header 1. File 'Appendix B Excel': File 'Appendix B Excel' added . 2. File 'Appendix C Excel': File 'Appendix C Excel' added .
6 08/28/2024 02:37:40 PM Addendum No. 3 posted Header 1. Bid Opening Date changed from "09/10/2024 11:00:00 AM" to "09/17/2024 11:00:00 AM". Attachment File Changes: Header 1. File 'Addendum No. 3': File 'Addendum No. 3' added .
7 09/03/2024 09:10:52 PM Posted Addendum No. 4 Attachment File Changes: Header 1. File 'Addendum No. 4': File 'Addendum No. 4' added .
8 09/05/2024 04:25:53 PM Addendum No. 5 posted Header 1. Bid Opening Date changed from "09/17/2024 11:00:00 AM" to "09/19/2024 11:00:00 AM". Attachment File Changes: Header 1. File 'Addendum No. 5': File 'Addendum No. 5' added .
9 09/09/2024 12:08:40 PM Addendum No. 6 and Updated Appendix B posted Header 1. Bid Opening Date changed from "09/19/2024 11:00:00 AM" to "09/24/2024 11:00:00 AM". Attachment File Changes: Header 1. File 'Appendix B': File 'Appendix B' deleted . 2. File 'Appendix B Excel': File 'Appendix B Excel' deleted . 3. File 'Addendum No. 6': File 'Addendum No. 6' added . 4. File 'Appendix B Updated ': File 'Appendix B Updated ' added . 5. File 'Appendix B Updated Excel': File 'Appendix B Updated Excel' added .
10 09/09/2024 01:29:04 PM Fixed Excel File Upload Attachment File Changes: Header 1. File 'Appendix B Updated Excel': File 'Appendix B Updated Excel' deleted . 2. File 'Appendix B Update Excel': File 'Appendix B Update Excel' added .
11 09/20/2024 08:03:09 AM Posted Pro Forma Agreement Attachment File Changes: Header 1. File 'Pro Forma Agreement': File 'Pro Forma Agreement' added .
12 09/23/2024 08:44:37 AM Published Addendum No. 7 - Proposal Due Date extended Header 1. Bid Opening Date changed from "09/24/2024 11:00:00 AM" to "09/26/2024 11:00:00 AM". Attachment File Changes: Header 1. File 'Addendum No. 7': File 'Addendum No. 7' added .
14 01/09/2025 02:42:01 PM Notice of Intent (Shortlist). Attachment File Changes: Header 1. File 'Notice of Intent (Shortlist)': File 'Notice of Intent (Shortlist)' added .
15 02/04/2025 12:33:49 PM Notice of Intent/Selection Memo. See attachments tab. Attachment File Changes: Header 1. File 'Notice of Intent': File 'Notice of Intent' added .

Item Information
Item # 1:   ( 984  -  60 )   managed print services, including multifunction devices (MFDs) and desktop printers with both purchase and leasing options including maintenance, support, and supplies. The current contract for managed print services is nearing the end of the renewal period. MFDs are located in all departments citywide and service levels would be impacted citywide.
NIGP Code: 984-60
   Printers and Plotters, Computer, All Types, Rental or Lease
Qty Unit Cost UOM Total Discount Amt. Total Cost
1.0   EA - Each    
Manufacturer: Brand: Model:
Make: Packaging:
 
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